Freelance Invoice and Payment System

Prompt

Design a professional invoicing and payment system for my freelance business.

Business details:
- Business name: [NAME]
- Services billed: [LIST]
- Invoice frequency: [PER PROJECT / MONTHLY / MILESTONE]
- Payment terms: [NET 15 / NET 30 / DUE ON RECEIPT]
- Accepted payment methods: [CHECK / WIRE / ACH / STRIPE / PAYPAL]
- Late payment issue: [YES — FREQUENT / OCCASIONALLY / NO]

1. **Invoice Template** — Professional, clean, includes:
   - Invoice number and date
   - Client billing details
   - Line items with description, quantity, rate, total
   - Payment instructions
   - Due date and late fee policy
   - Thank-you note (builds goodwill)

2. **Invoice Cover Email** — The email that accompanies the invoice. Professional, warm, clear on due date.

3. **Payment Reminder Sequence**
   - 3 days before due: gentle reminder
   - Day of due date: friendly reminder
   - 7 days late: firm follow-up
   - 14 days late: formal notice
   - 30 days late: final notice before collections

4. **Upfront Deposit Request** — Email for requesting a 50% deposit before starting new projects.

5. **Late Fee Policy Wording** — Language to include in contracts and invoices.

6. **Overdue Collections Script** — What to say if you need to escalate to a collections conversation.

Make every piece of this system feel professional and protect cash flow.