SOP and Process Documentation Writer

Prompt

Write a clear, comprehensive Standard Operating Procedure (SOP) for [PROCESS NAME] at [COMPANY NAME].

Process details:
- What this SOP covers: [SCOPE]
- Who performs this task: [ROLE OR DEPARTMENT]
- How often: [FREQUENCY]
- Prerequisites (tools, access, training required): [LIST]
- Key steps: [HIGH-LEVEL STEPS YOU KNOW]
- Common mistakes people make: [IF KNOWN]
- Compliance or regulatory requirements: [IF ANY]

Write the SOP with:

1. **Header Block** — SOP title, ID, version, effective date, owner, and review date.

2. **Purpose** — Why this process exists and what outcome it produces.

3. **Scope** — Who this applies to and any exclusions.

4. **Definitions** — Any technical terms, acronyms, or specialized language.

5. **Roles and Responsibilities** — Who does what in this process.

6. **Step-by-Step Procedure** — Numbered steps. Each step is a single action. Include decision points as clearly labeled branches.

7. **Quality Checks** — What should be verified at each stage? What does "done correctly" look like?

8. **Troubleshooting** — 5 common problems and how to resolve them.

9. **Related Documents** — Links or references to related SOPs, forms, or templates.

Write for a new employee with [SKILL LEVEL: BASIC / INTERMEDIATE / EXPERT] technical knowledge.