Internal Communication Drafter

Prompt

Draft an internal communication from [SENDER NAME AND TITLE] to [AUDIENCE: ALL STAFF / DEPARTMENT / TEAM] at [COMPANY NAME].

Message details:
- Topic: [WHAT ARE YOU COMMUNICATING]
- Type: [ANNOUNCEMENT / UPDATE / CHANGE / RECOGNITION / URGENT NOTICE]
- Tone needed: [FORMAL / WARM / URGENT / CELEBRATORY]
- Key message (what must every reader understand): [CORE MESSAGE]
- Action required from employees (if any): [WHAT DO THEY NEED TO DO]
- FAQ or concerns to proactively address: [ANTICIPATED QUESTIONS]
- Sensitive elements to handle carefully: [ANYTHING THAT COULD BE MISREAD]

Write:

1. **Subject line** — Clear, not vague. Employees should know what this is about before opening.

2. **Email body** — Well-structured, appropriately warm, and scannable. Use headers if the message is complex.

3. **Key message box** — A 1-2 sentence TLDR for readers who skim.

4. **FAQ section** (if needed) — 5 anticipated questions with straightforward answers.

5. **Manager talking points** — If this needs to cascade through managers, give them 5 key points to reinforce.

6. **Follow-up message** — A brief reminder for 1 week later if action is required.

Priority: clarity and trust. Never spin, minimize, or use passive voice to avoid accountability.