Meeting Agenda and Facilitation Guide

Prompt

Design a high-impact meeting agenda and facilitation guide for [MEETING NAME] at [COMPANY NAME].

Meeting context:
- Meeting type: [STRATEGIC PLANNING / QBR / KICK-OFF / DECISION-MAKING / BRAINSTORM]
- Duration: [LENGTH]
- Number of attendees: [NUMBER]
- Attendee roles: [LIST KEY ROLES]
- Primary objective: [WHAT MUST BE ACCOMPLISHED]
- Secondary objectives: [NICE TO ACHIEVE]
- Pre-work available: [YES/NO — WHAT]
- Key tension or conflict to navigate: [IF ANY]

Deliver:

1. **Timed Agenda** — Minute-by-minute agenda with section purpose, owner, and format (discussion / decision / information).

2. **Pre-Meeting Prep Instructions** — Email template to send attendees 48 hours before.

3. **Facilitation Guide** — For each agenda section: opening question, key discussion points, how to get to closure.

4. **Decision Log Template** — Format for capturing decisions in real-time.

5. **Parking Lot Protocol** — How to capture and follow up on off-agenda items without derailing the meeting.

6. **Closing Protocol** — How to end the meeting with clear next steps, owners, and dates.

7. **Follow-Up Email Template** — Post-meeting summary with decisions made and action items.