Vendor Selection Framework

Prompt

Help me build a rigorous vendor selection framework for [PROCUREMENT CATEGORY] at [COMPANY NAME].

Context:
- What we're procuring: [DESCRIPTION]
- Estimated annual spend: [DOLLAR AMOUNT]
- Number of vendors being evaluated: [NUMBER]
- Key internal stakeholders: [DEPARTMENTS OR ROLES]
- Must-have requirements: [LIST REQUIREMENTS]
- Nice-to-have requirements: [LIST NICE TO HAVES]
- Decision timeline: [DATE]

Deliver:

1. **Scoring Matrix** — Weighted evaluation criteria table. Suggest appropriate weights for: functionality, pricing, implementation, support, security/compliance, vendor stability, and any category-specific criteria.

2. **RFP Question Bank** — 20 questions to include in the RFP, organized by category.

3. **Demo Script** — 10 scenarios to run during vendor demos to differentiate real capability from sales promises.

4. **Reference Check Guide** — 8 questions to ask vendor references.

5. **Risk Assessment** — For each vendor type, flag key risks: lock-in, support model, financial stability, data security.

6. **Decision Memo Template** — One-page format to present the final recommendation to leadership.

Ensure the framework can be reused for future procurement cycles.